Manage Your Business Spend... It's Easy

Create POs, manage approvals and understand spending in seconds. Quick to set up, easy to use cloud app.

Streamline the Procure-To-Pay Process

Easy to use and simple to roll out Procure-to-Pay Software in the cloud. Create and manage purchase requests and POs, track spending, and streamline your PO and Invoice processing while eliminating wasted time, resources, and labor when you digitize your PO process. Get greater accuracy, speed, visibility, and control throughout workflows and integrate with your existing ERP or accounting software. Web & mobile optimized system to use across multiple locations or from mobile devices.

 
Request

Automating your purchasing process helps your team focus on what really matters. Pick your desired item from preferred vendors in a customized online catalogue and automatically send your purchase requisitions for approval based on established workflows. Our online purchase management system makes orders fast, easy, and convenient.

Approve

Move the approval process forward with powerful approval routing. Streamlined purchasing workflow without chasing people down or being chained to your desk. Customized spend limits keep your team from making maverick purchases, and with e-mail and mobile approvals, you can approve or reject purchases from anywhere in seconds.

Easy Purchase Order Requests

Make it easy for your team to initiate purchases with a purchase order request form and request process that removes manual entry errors. Create purchase requisitions in seconds. Pre-populated data including approved supplier lists with agreed payment terms, item catalogues, and delivery locations ensure correct information is automatically filled every time, eliminating errors and saving time. Use a previous order as a template or pick list to free up even more time for value added tasks.

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Full Visibility

Centralized purchase request tracking ensures visibility and tracking throughout the request and approval process. Your team can see when their requests are approved or denied. Department heads, finance, and senior management have broader visibility they need to better manage so nothing gets lost. All requests, key documents, and conversations are tracked in one place and accessible from anywhere.

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Access From Any Device, Anywhere

Cloud based access ensures requests can be created while out of the office, on site, while visiting a client, or while travelling – wherever your team needs to be! Operations can proceed seamlessly from anywhere by phone or tablet with our mobile optimized web app. See requests across sites, across companies, and even across multiple countries to get a full view of staff requirements in real time.

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Powerful Customization

Whether you are managing procurement in a large organization or a purchasing department while growing your business, we have you covered. Customizable permissions allow you to give the flexibility needed in your purchase order process. Requesters may approve smaller value orders within specific budgets to help operations run more smoothly. Or, restrict users to request only specified item categories, in certain budgets, or for specific locations. The decision is yours. Have the options you need to control as much as your business needs!

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Maximise Profitability

Maximise your savings from preferred suppliers by creating an approved supplier list. Negotiate discounts, agree to credit terms and turnaround times to fully leverage your company's purchasing power. Powerful supplier management controls allows for suspension of non-performing suppliers so you know the orders are going to the suppliers you prefer.

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Remove Manual Tasks

Automated approval workflows take the guesswork out of requesting while ensuring compliance with your procurement processes. Only orders that have been correctly approved can be placed with the supplier, while rejected orders are tracked and the requester automatically updated when their request was rejected and why. Full tracking and automated status updates throughout the request and approval process keeps everybody informed without wasting any time any chasing down updates.

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Suitable For Any Business Sector

We are flexible and fully customizable to suit procurement in any company in any industry. Indirect or direct expenditure, goods or service orders, blanket POs, long-term contracts, staged delivery orders, or any type of order you might deal with. With user and department customizations, custom fields can be added throughout the system for tracking and reporting from the purchase request stage of the procure-to-pay process through delivery and payment. We work with companies in every business sector to help address their specific procurement challenges. Let us help you.

Automated Approval Workflows

Flexible, automated purchase order approval workflows can be defined per department and at different monetary values. Put in place approval routing that makes sense for your organization. We will streamline your purchase approval process, making it as efficient as possible to turn purchase requisitions into purchase orders while ensuring full compliance with company and legal policies.

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Control Your Spend

You may never be over budget again with user and department level budget control. Set per transaction, project, monthly, annual budgets with real-time visibility. Budget increase request workflows ensure the right people sign off on any over budget expense...before the expenditure commitment is made.

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Access From Any Device, Anywhere

Track purchases in one cloud based procurement software. Approve from your phone, tablet, or directly from an email. Ideal for multi-location or multi-country approval flows including multi-currencies. Approval will never be delayed again, whether your team is on-site, off-site, outside the office, with a client, or at a different office. If your purchasing manager is on vacation or out sick, our out-of-office feature allows you to temporarily delegate approval until they are back at work.

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Centralized Spend Management

Manage approval for all your organization's direct and indirect spend from one centralized system. Annual service contracts, blanket POs, and short-term service agreements can be approved and reported on quickly and easily with accurate real-time spend analysis.

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Streamlined Purchasing

Empower your team to make purchase decisions that allow operations to flow unhindered while ensuring bigger purchase decisions receive the correct approval. Per user limits offer flexibility and control over purchasing without adding unnecessary layers of bureaucracy.

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Easy Access To Documents

Purchase order management with centralized data and document management with optional custom fields ensure all the information you need is tracked from request through approval. Real-time visibility of budgets, full auditable tracking of every action associated with the PO, including internal conversations, will give your approvers the information they need to make informed purchasing decisions.

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Purchase

Create and share purchase orders instantly and in multiple currencies, for multiple locations, and multiple legal entities all from one place. Get greater accuracy, speed, visibility, and control in your purchasing management workflows. Track purchases and monitor spending on the fly so that you can make smarter budgeting decisions, and ensure efficient purchase order management with our procurement software. 

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Receive

Our purchasing software eliminates the tedious task of checking what you are charged against what you receive. Purchase orders, order receipts, and vendor invoices are compared automatically, highlighting issues and saving your hard-earned money while tracking deliveries for accurate inventory management in the p2p process. 

Automate Your Purchase Order Process

Streamline your purchase order process with flexible, automated purchase order approval workflows. Define purchasing workflows per department and at different financial values for streamlined business processes. Set up approval routing that gives greater accuracy, speed, visibility, and control in your purchase management workflows. Remove manual tasks and make it super-efficient to turn purchase requisitions into purchase orders while still following correct approval processes.

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Spend Visibility For All Purchases

Monitor and control all of your spend in one built for purpose purchasing software. Track all types of purchases. Indirect, direct, capital expenditure. Custom approval workflows to cover every scenario. Manage all kinds of purchase orders. Standard POs, Planned POs, Blanket POs, Contract POs all tracked efficiently. Get the spend management solution you need now.

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Cloud Based For Mobile Productivity

Access from any device, anywhere. Cloud based access means purchase requests/orders can be created while out of the office, on site, while visiting a client, or while traveling – e-procurement wherever your team needs to be! Operations can proceed seamlessly from anywhere by phone or tablet with our mobile optimized web app. See requests, approve POs, and address queries from wherever you are to get a full view of staff requirements in real time. See the full story at a glance.

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Smart Document Storage

Manual data entry is always prone to human error, which can be costly. Data management with our system helps eliminate human errors and speeds up processing times. Track purchases and all relevant documents from vendor quotes to vendor invoices. All documents are automatically uploaded to the cloud and attached to matching documents, allowing you to find and compare everything at any time, in one place.

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Maximize Profitability And Efficiency

Drive cost savings and save time with purchasing process efficiencies by ensuring purchases are placed with your preferred suppliers more often. Supplier management, supplier item catalogues, and inventory management all handled centrally. Suspend purchasing from non-performing suppliers with ease. Negotiate discounts, agree to credit terms and turnaround times to fully leverage your company's purchasing power.

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Quicker Invoice Processing

With our system your accounts payable team has visibility of the entire procurement process to see if the vendor invoice matches up. A full audit trail lets you know who ordered, who approved and who received each order. Eliminate the risk of incorrect payments. Every purchase is tracked from order to payment, with all documentation and correspondence attached to the PO record. Everything you need to know about a purchase is available at a glance when invoicing before you process the payment.

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Suitable For Any Industry

Our system is fully customizable and flexible to suit procurement in any industry. Indirect or direct expenditure, goods or service orders, standard POs or blanket POs, long-term contracts, staged delivery orders, or any type of order you handle. Per department and financial value workflows, custom fields can be added throughout the system for better tracking and understanding of spend. Our customer support team works with companies in every business sector to help address their specific business needs. Let us help you.

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Integrate With Your Existing Software

Our system is designed to integrate with any leading accounting software or ERP, OR can be used as a standalone purchase order management software. Streamline Purchase-to-Pay processing without adding to your head count in your accounting software or ERP. Automate data transfers and have authorized invoices available for payment through your existing system.

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Powerful Filterable Reports

Powerful spend analysis helps you uncover opportunities to leverage better value from your supply chain. All reports generated by our system are fully filterable, allowing you to drill down easily and see the hidden details. Automated reports on committed spend, GRNI, spend vs budget, and customizable reports to allow you to instantly give the right information to the right people at the right time. Say goodbye to pulling together information from various excel documents, paper trails, and email communications. Get the full picture now.

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Real-Time Budget Information

Make better purchasing decisions with all the relevant information available when you need it. Accurate real-time budget visibility in our purchase order system lets you know the impact of each approved purchase as you sign it off. All relevant documents, notes, and comments related to each purchase are centralized and at your fingertips from one online location accessible from wherever you are.

Ensure You Receive What You Ordered

Authenticate each delivery to ensure you have received what you ordered and the quality of the goods or services are up to scratch. Track relevant documentation and notes all in one centralized system accessible from the cloud. When a return is necessary, full audit trail tracking with comments lets you see answers to the important why question at a glance.

Order Status Tracking

See the status of any order at any time. A full audit trail is kept for every order from purchase requisition through invoice reconciliation, making it easier than ever to ensure accountability. Track every receiving action carried out against every PO. Split goods delivery? Long-term service contracts? Staged deliverables? No problem. Authenticate each delivery and see who signed off, where, and when. Easily monitor your history of deliveries and ensure you are not paying for goods or services you did not receive.

Track Your Overdue Orders

With our automated delivery status report, you can quickly see which orders are overdue for delivery, follow up with the supplier, and get things back on track. You'll be able to assess which of your suppliers are underperforming and take action to improve your operations.

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Multi-country and Multi-site tracking

Managing multiple locations? How about in multiple states or countries? We manage receiving and inventory management for large or small organizations. See open orders per person, per item, per location, per company, or the full picture in seconds with our filterable reporting. Get the overview with the drill down analytics you need. Have all the relevant documentation available from the cloud.

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Three Way Matching

Accurate receiving information for your goods and services can help take the pain away from your AP team. Our three-way matching protocol helps you avoid paying inaccurate invoices by ensuring that what you are being charged matches your orders and receipts. Three documents – purchase orders, order receipts, and vendor invoices – are aligned automatically in our paperless purchase order system, highlighting any discrepancies and saving you money.

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Flexible Workflows

Flexible workflows can be set up to match your organization's requirements. Not dealing with inventory items? Just track the delivery of your service orders without the inventory management. We feel the more you match the easier the overall workflow will be, but three-way matching doesn’t suit all companies. Drop shipping? Delivering straight to client sites? If the receiving step doesn’t work for your company’s circumstances you can skip the step and follow a two-way matching process instead.

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Accounts Payable

We eliminate the time wasted tracking down requestors and approvers for a vendor invoice. Using our automated three-way matching process reduces human error in the reconciliation process and automates sending authorized invoices to your accounting software for payment. Inaccurate or fraudulent vendor invoicing becomes a thing of the past, and budget and GL code allocation are automated.

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Search & Track

You’ll never have to worry about audits again. Tracking purchases is easy when a full audit trail is kept for every order giving you better visibility and spend management. The ability to search the system ensures that you find the exact detail you need.

Visibility To Process Invoices Quickly

With our system your accounts payable team has visibility of the entire procurement process to see if the vendor invoice matches a corresponding PO. You'll know who ordered, who approved and who received each order, eliminating the risk of budget-killing maverick purchases. Each purchase is tracked from order to payment, with all documentation and correspondence attached to the PO record. Everything you need to know about a purchase is available in real time, at a glance.

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Control Over Your AP Function

Having visibility of the history of an order is only one feature of our Accounts Payable software. Full control of the line items, GL codes and budgets mean that spending is allocated and can be easily tracked and reported on for FP&A. With integrations with accounting solutions and ERP software, it's easy to streamline and automate the data transfer process using our world class procure-to-pay software in combination with your existing system.

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Smart Document Storage and Data Management

Data entry is always prone to human error, which can be costly. Three-way matching process helps eliminate human errors and speeds processing time by using the line item text from order and receiving to auto-populate the line items in accounts payable. The vendor invoice is automatically uploaded to the cloud and attached to matching documents, allowing you to find and compare all order documentation at any time, in one place.

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Granular FP&A Reporting

Automating data flow from requisition to accounts payable allows your FP&A team to granularly search, report and analyze procurement data and use it to extract better value from your supply chain. Data collation is automated and streamlines the transition of data from our system to your finance or accounting software.

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Avoid Incorrect Payments Due To Fraud or Manual Error

When a vendor invoice is received, it is essential to establish authenticity. “Did we buy this? Is this a legitimate Vendor Invoice” is a common question in accounts payable, and all too often it means calling and emailing around to see if anyone in your organization knows anything about it. Does this time-consuming process sound familiar? When you automate the procure-to-pay process, you can remove manual processes and identify the invoice as real or fraudulent in seconds by tracing it back through our software, saving time and guarding your profits.

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Accurate Three-way Matching

Using three-way matching, you guarantee that what you ordered is what you received and what you’re being asked to pay for. Often, a price change means that the vendor invoice pricing has changed since the PO was issued, or the item quantities or units of measure for the line items are incorrect. Using our system to manage your AP process means that the items and quantities flow automatically from the requisition to the invoice, allowing your AP team to better manage your vendors and verify the accuracy of their invoicing. Payment processing can happen quickly allowing you to avail of early payment discounts.

Full Audit Trail Tracking

Centralized tracking of requests and approved purchase orders with fully auditable tracking of every action means better oversight of company spend and visibility of the full financial picture. Track orders by user, department, location, project, item category, and even custom fields specific to your company.

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Compliant Procure-To-Pay Processes

Ensure compliance with your processes across the procure-to-pay-process. Cut internal and external audit times down to a fraction of their current time with automated workflows that are fully tracked through every step. Drill down into the who, when, and why of each approved purchase with powerful search features and full audit trail order history.

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Access From Any Device, Anywhere

Cloud based access ensures requests can be created while out of the office, on site, while visiting a client, or while travelling – wherever your team needs to be! Operations can proceed seamlessly from anywhere by phone or tablet with our mobile optimized web app. See requests across sites, across companies, and even across multiple countries to get a full view of staff requirements in real time.

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Find Information in Seconds

Powerful search functionality allows you to search by any combination of fields to find any specific order. Don’t remember the PO number? No problem! Search by requester, approver, item, supplier, department, or any other field and find the relevant information in seconds. All the information is attached to the PO, exactly where you need it, and easy to retrieve.

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Flexible and Customisable

Our system is a fully customizable solution to your procurement department needs. No matter what industry you're in, how many divisions your company has, or what type of purchases you make, our software provides powerful tracking and documentation. Streamline your ordering process while maintaining control of your budget. Stop wasting time chasing paper. Make your ordering process fast, easy, secure, and visible with our powerful cloud-based solution.

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Catch Manual Errors and Fraud Every Time

Detecting fraud has never been easier. With every action tracked, see who requested, approved, and received an order with a full audit trail. There is nowhere to hide. If something doesn’t make sense you will be able to see it and put additional controls in place to avoid it happening again.

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Report

How often are you asked to create a budget report? With live budget forecasts, your team has the reports they need at their fingertips. Create detailed spend analysis reports in seconds. Having one single view of company spending helps you monitor performance against your spending goals.

Powerful Filterable Reports

All reports are fully filterable, allowing you to drill down and see the hidden details that you didn’t even know were there to drive better procurement decisions. See exactly what you are buying, how much, from which suppliers, who is approving it, and where it is going. Get the information you need to empower you to negotiate better discounts when it comes to supplier reviews.

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Accurate Spend Against Budget Reports

Live budget forecasts allow you to instantly see committed spend vs. budget reports available online, through our mobile app, or downloadable for meeting presentations. Make sure you are always within budget to drive efficiency and with maximum profitability for jobs and projects with our budget reporting.

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Automated Financial Reporting Software

Automatically generated and instantly updated financial reports give you an accurate picture of the finances in the organization. See committed spend and goods received not invoiced (GRNI) figures in seconds. Drill down by project, department, or supplier to see where your exposure is so you can better manage it. Know exactly where the company stands financially, making sure all future spend is accounted for correctly long before the supplier invoice arrives. Take some of the pain out of month end and year end reporting with full audit tracking.

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Powerful Custom Report Creation

Customizable reports with access control allow you to instantly give the right information to the right people at the right time with no fuss or hassle. Say goodbye to pulling together information from various excel documents, paper trails, and email communications. Get the full picture now.

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Cloud Based Access To Finance Reporting

Get the information you need from wherever you are. Our system is cloud-based so you can pull the reports you need while away from your desk, in transit, or already in the meeting room. You'll never regret the forgotten folder sitting on the kitchen table again.

 

Benefits At A Glance

Eliminate Paper

Reduce your carbon footprint while ensuring lost documentation is a thing of the past with secure, cloud based document management.

Gain Visibility

Full control of all your organization’s spend available anywhere, anytime, from any device. See where every penny goes and monitor the bottom line impact with real-time budgeting.

Improve Your Workflow

Improve speed and efficiency, remove opportunities for error or fraud, and reduce timewasting manual tasks.

Improve Your Workflow

Easily configured to meet the needs of your business. Ensure compliance and oversight while making sure operations run smoothly.

Secure Cloud App

All data and documents are securely stored and backed up automatically. Work from wherever you are and depend on us for security and up-time.

Features To Help Your Business

Your job is to make purchasing as efficient as possible, which is no easy feat. E-procurement solutions ensure that you maintain control over company spending, maximise profitability, and pay the best price for goods or services. If you ask us, it’s a no-brainer.

 
Compliance

When you can see how your organization is performing overall, as well as how regions, departments, and users are contributing, compliance becomes much easier. Customized spend limits ensure that your team stays on budget without granular oversight.

Budgeting

Real-time, full visibility into spend management helps you stop maverick spending and stay on budget. With an e-procurement system that allows you to see real-time budget impact, you’ll have a new level of control and predictability.

AP Automation

Customized workflows enable you to achieve AP automation from purchase requisition through to three-way matching. Modernizing this process ensures that your team can control costs, capture discounts, and reduce errors.

Implementation & Support

We will help you every step of the way and take the strain off your IT team. From initial planning and implementation, through staged roll-outs where needed, and on-going support whenever you need it.

Inventory & Supplier Management

With inventory management, employees can place orders for goods you’ve got tucked away. Easily add preferred suppliers and popular items to saved catalogues so that you always get the best value.

Workflow Efficiency

Streamline your processes throughout the procure-to-pay cycle. Ensure you realise workflow efficiencies to save your team’s time, enforce compliance, and get your company working at maximum power.

Mobile Productivity

The desktop workday is no longer the reality for the majority of workers. BYOD, off-site staff, multiple offices, trading in multiple countries, site-based projects, and any number of other scenarios. Take away IT headaches and make sure your procurement process continues to flow productively no matter where your staff are or what device they are using.

Purchase Order Software

Easy to use Purchase Order Software in the cloud to manage requests, create POs, monitor spending, approve invoices quickly, and reduce paperwork throughout the process. Get greater accuracy, speed, visibility, and control in your purchasing management workflows.

 

Integrations

Streamline your procure-to-pay process with our integrations

We can integrate with your existing software to ensure streamlined and integrated workflows. Like an ERP without the costs.

Industries

 

Distribution & Wholesale

Retail

Real Estate

Construction

Property Management

eCommerce

Don't See Your Industry?

With better reporting, vendor management capabilities, and order tracking, nonprofits can budget more effectively, curb overspending, achieve greater compliance, and eliminate waste.

About Us

We are a cloud spend management system that gives businesses of any size more control over their financial operations.